1787 NW 38th AV. Lauderhill, FL 33311 info@total‑association.com
1787 NW 38th AV. Lauderhill, FL 33311 info@total‑association.com
Every association generates important materials—meeting minutes, budgets, notices, policies, and training videos. Managing, sharing, and keeping them organized can be challenging and time-consuming. Total Association changes that.
With our integrated Documents and Videos feature, your association can store, manage, and publish files with ease—whether public, private, or confidential. From governing documents to recorded meetings, everything is categorized automatically and securely accessible to the right people, in the right place, at the right time.
By providing structured access to information, associations promote trust, accountability, and engagement. Whether residents are reviewing community rules or board members are preparing for meetings, Total Association ensures everything they need is instantly available online or through the app.
When you upload a document or video, it’s automatically tagged by type and visibility level, so it appears exactly where it belongs—no manual sorting or uploading in multiple places.
Upload not only PDFs, but also Word documents, Excel files, and other files. you can also upload videos to the association youtube channel to be included in the video libraries.
Each file is stored on our secured servers, with fine-grained access rights ensuring only authorized users can view or download sensitive materials.
Documents and videos are seamlessly available on all portals (Admin, Board, and Members) and through the mobile apps, keeping your community informed wherever they are.
Many state laws (including Florida Statute 718) require associations to provide easy electronic access to certain documents. Total Association makes compliance effortless by centralizing and managing access automatically.
Find answers to the most common questions about how to use and manage Documents and Videos within Total Association.
Total Association supports three visibility levels:
From your admin panel, go to Documents and Videos → Add New. Upload your file, choose a title and category, then select the visibility level (Public, Restricted, or Board). The file will automatically appear in the correct portal section.
Yes. Total Association supports large files and video formats commonly used for community updates or recorded meetings. You can also embed videos hosted on platforms like YouTube or Vimeo if preferred.
Yes. Total Association’s secure storage and access controls comply with digital transparency laws, including Florida Statute 718 for condominiums and other state requirements for digital accessibility.
Yes. When uploading a file, administrators or board members can define visibility settings and restrict access to certain user types, ensuring sensitive materials are only seen by authorized parties.
Absolutely. Uploading a new version automatically replaces the old one while keeping the same link. Older versions are safely archived for compliance and recordkeeping purposes.
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