1787 NW 38th AV. Lauderfill, FL 33311 info@total-association.com
1787 NW 38th AV. Lauderfill, FL 33311 info@total-association.com
A public website is more than a convenience for associations; it’s often a legal requirement. For instance, in Florida, associations with 100 or more parcels are mandated to maintain a public website to provide access to essential documents like governing policies, financial disclosures, and meeting minutes. Failure to comply can lead to serious consequences, including fines and legal action. Beyond meeting legal requirements, a public website plays a crucial role in fostering transparency, effective communication, and community engagement.
Creating and managing a website independently can be both time-consuming and costly. Expenses quickly add up for designing a professional site, keeping it updated, and making ongoing changes. Even small updates, like adding new information or fixing a problem, often require hiring someone with technical skills, which increases costs. Additionally, ensuring the website runs smoothly and stays protected from hackers requires consistent effort. For many associations, managing a website becomes a significant hassle that diverts time and resources away from their core mission of serving the community.
Total Association simplifies and transforms the way associations approach their online presence. Our platform empowers associations to build a fully functional and visually appealing website tailored to their needs, saving tens of thousands in development costs and thousands more annually in maintenance expenses. Updating the website is effortless, taking less than an hour through the intuitive Website Tools in the CRM. Maintenance is just as simple, requiring no technical expertise—anyone can do it!
With Total Association’s website solution, associations can easily meet legal requirements while significantly enhancing community life. The platform promotes transparency and engagement, streamlines processes, and saves time and resources for management. Experience the convenience, efficiency, and value of a professional, feature-rich website designed specifically for your association. - See Sample
Total Association offers an advanced, easy-to-manage website solution that benefits both associations and their members, saving time, resources, and effort while fostering a more connected community.
Personalize the website with text, images, and other information unique to the community.
Residents can log in to their secure portal to manage personal information, view payment histories, and stay updated on community news. They can also handle tasks like submitting architectural modifications, reserving events and facilities, declaring guests, purchasing services, and managing pets and vehicles. Residents can even vote in elections—all from one portal.
Allow new applicants to submit applications directly through the website, saving valuable time and eliminating the need for in-person visits or calls.
Create forms and surveys effortlessly, with data automatically integrated into the CRM for real-time analysis.
Members can access governing documents, policies, and financial reports easily, ensuring transparency while reducing administrative workloads.
The website is optimized for desktop, tablet, and mobile devices, providing a seamless user experience across all platforms.
Get answers to common questions about your association’s public website, including legal requirements, essential features, security, and how Total Association makes compliance easy.
Many states require associations, such as HOAs and condominiums, to maintain a public website to provide transparency and easy access to important documents. A public website allows homeowners, residents, and even prospective buyers to find association information, access documents, and stay informed about policies and events.
Yes, in many states, associations are required by law to maintain a public website where certain documents and information must be posted. For example, Florida’s Condominium Act (Chapter 718) mandates that associations with more than 150 units must provide digital access to governing documents, budgets, financial reports, and other required information. Other states, such as California and Texas, also have similar transparency requirements.
At a basic minimum, a public website typically includes:
Total Association provides a built-in public website that automatically syncs with your internal system, ensuring compliance with state regulations without requiring extra work from board members or management. Documents can be uploaded and organized easily, and key information such as meeting notices and financial reports can be scheduled for automatic posting.
Setting up a public website is simple! Through the Total Association platform, you can enable your public site, customize its appearance, and upload necessary documents in just a few clicks. Our team can also assist with setup and best practices to ensure compliance with state laws.
Feel free to reach out to us with any questions; we're here to help!
